BY-LAWS OF THE GOAT LOCKER HALL OF FAME ASSOCIATION

ARTICLE I – NAME AND PURPOSE
Section 1: Name
The name of the organization shall be GOAT LOCKER HALL OF FAME ASSOCIATION. Herein, this
organization may be addressed as the GLHOF.
Section 2: Purpose
The Association is organized exclusively for charitable and educational purposes under Section
501(c)(3) of the Internal Revenue Code. Its mission is to preserve the traditions and values of
the Chief’s Mess, promote camaraderie among retired U.S. Navy Chief Petty Officers, and
engage in acts of service and mentorship that reflect lifelong dedication to the Navy and its
future.

ARTICLE II – MEMBERSHIP
Section 1: Eligibility
a. Membership shall be open to all retired U.S. Navy Chief Petty Officers who support the
mission and values of the Association.
Section 2: Voting Rights
a. Each member in good standing shall be entitled to one vote on matters submitted to the
leadership.
b. A member in good standing is defined as a member who is current concerning dues.
Dues will be collected and maintained by the Treasurer on the first of the month at a
rate of $10 per month or $100 annually up front. All dues must be current by 1 October.
A $5 late fee will be assessed when dues are not paid by the prescribed due date. After
2 months of delinquency, the member will become inactive. Membership is voluntary.
c. An inactive member is defined as a member that is not current on their dues.

ARTICLE III – MEETINGS
Section 1: Annual Meeting
An annual meeting shall be held at a time and place designated by the Board of Directors.

Section 2: Special Meetings
Special meetings may be called by the President or a majority of the Board for circumstances
that cannot be introduced or held until the next regular meeting.

ARTICLE IV – ELECTED OFFICERS
Elected Officers: Elected Officers will consist of the Secretary, Treasurer, and Social Committee
Chairman.
a. Elected Officers will assume office and serve for a period not to exceed two years or
until their successor has been elected. General elections will be held in September
via ballot or electronic voting.

Executive Board: The Executive Board will be comprised of the Elected Officers and the
President. In addition to the specific duties outlined for each member, the Executive Board
shall:
a. Approve standing and special committee chairmen.
b. Approve the work of committees.
c. Approve payment of routing bills within the limits of the approved budget.
d. Report any actions taken between meetings at the next regular meeting.
e. Appoint and Active Member to fill any unplanned vacancy.
f. Ensure the GLHOF meets and retains all requirements for a Veterans Organization as
defined in the IRS Code.

ARTICLE V – BOARD OF DIRECTORS
Section 1: Role, Size, and Compensation
The Board is responsible for overall policy and direction of the Association. The Board shall
consist of at least 5 and no more than 9 members. Directors shall not receive compensation for
their service.

Section 2: Officers
The following subsections define the duties and responsibilities of the individual elected officers
as may be provided IAW the By-Laws and parliamentary procedures.

The President shall:
a. Be responsible for the preservation of good order and administration of the GLHOF.
b. Carry out provisions of the By-laws and directives as issued by competent authority.
c. Coordinate all activities and be the Presiding Officer at all meetings.
d. Be a designated signatory on checks or vouchers.
e. Have the authority in emergent situations to spend no more than $500.00 monthly
on behalf of the GLHOF when there isn’t sufficient time to call for a majority vote.
f. Be the approval authority for mess minutes, voting results, election results, and all
other matters passed by quorum.

The Vice President shall:
a. Serve as an ex-officio member of all committees.
b. In the absence of the President, perform any/all duties on behalf of the GLHOF.

The Secretary shall:
a. Be responsible for ensuring the By-laws are maintained and updated as needed.
b. Be responsible for recording and preparing minutes of all meetings.
c. Prepare and maintain a hard copy of minutes of all meetings for a period of two
years.
d. Be prepared to read the records of any meeting held within previous 12 months.
e. Keep a permanent record and file all records as directed, except financial records.
f. Have a current copy of the By-laws available at each regularly scheduled meeting.

The Treasurer shall:
a. Ensure the efficient administration and management of the Association funds.
Maintain accurate accounts and financial records of the Association dues.
b. Have custody of the funds of the GLHOF.
c. Be responsible for and ensure the appropriate tax filing timeline of the GLHOF 501c
Not for Profit Organization is completed.
d. Incur no indebtedness that cannot be defrayed by the Association dues. All
purchases will be limited to $500 with approval of the president, $500 with the
approval of the Executive Board, and ensure all other expenditures are approved by
quorum of the Association members.
e. Provide the Executive Board with a monthly financial statement of the Association
prior to GLHOF general meetings.
f. Be responsible for and ensure proper accountability for property purchased with
Association dues located within the GLHOF. Verify the receipt of stock and
merchandise quarterly and provide updates as required by the Executive Board.
g. Maintain a membership list. Provide a list each month of all members over two
months delinquent in dues to the Vice President and the Body monthly.
h. Keep a full and accurate account of receipts and expenditures within GLHOF.
i. Present a financial statement at every regular GLHOF meeting or when requested by
the Executive Board.
j. Make a full financial report to the body at the meeting at which new Officers
officially assume their duties.
k. Attend Association Dues Audit Board meetings, providing records necessary for the
completion of the audit.
l. Serve as an ex-officio member of the Budget committee.

Section 3: General Eligibility for Officer positions: The following provision shall govern the
qualification and eligibility of individuals to be either elected Officers of the GLHOF.
a. Member in Good Standing.
Section 4: Term of Office
Newly elected Officers shall be sworn in and assume their official duties at the first monthly
meeting in October. The term shall rum from October 1 st – September 30 th Bi-Yearly and are
eligible for re-election.
Section 5: Meetings
The Board shall meet at least quarterly. All business conducted will be recorded and presented
at the next regular meeting. If a meeting needs to be cancelled/rescheduled, notification will
be sent by one of the Elected Officers on behalf of the President.
Section 6: Quorum
To conduct official business, a quorum will be required. A quorum shall consist of a simple
majority of the Board.

ARTICLE VI – COMMITTEES
Committees: The Vice President will be responsible to establish a Social, Scholarship, Budget,
and Fundraising committee. All Committee Chairmen except the Social Committee Chairman
will be appointed in writing for a period of one year. These appointments shall be made by the
Executive Board prior to October 1st each year. Only Members in Good Standing are eligible for
appointments as a Committee Chair. The following Standing Committees are established but
may be supplemented based on needs of the Association.

Social Committee: The Social Committee Chairman shall be elected by the GLHOF and serve a
term of 12 months. The remainder of the committee will be comprised of members in Good
Standing. The Social Committee Chairman shall:
a. Ensure committee meetings are conducted monthly and are orderly/professional in
nature.
b. Provide minutes of meetings to the Executive Board and make it available to all
members of the GLHOF.

c. On behalf of the committee, provide recommendations for GLHOF events during
regularly scheduled GLHOF Meetings.
d. Coordinate the planning and arrangements for approved social functions.
e. Provide a comprehensive projected expense report of any social event designated to
be voted on at the GLHOF Meetings.
f. Coordinate with the President and Treasurer prior to allocation of any monies.

Scholarship Committee: The Scholarship Committee will be responsible for managing the
GLHOF Scholarship Program that awards scholarships based on the committee’s proposal as
approved by the general GLHOF assembly. Additionally, the Scholarship Committee shall:
a. Be composed of at least five (5) members in good standing.
b. Not have family members that are scholarship applicants.
c. Establish application criteria, receive applications, and select winning recipients.
d. Report the status of the program to membership at each regular meeting during the
declared scholarship period.
e. Be convened by the chairman as required.

Budget Committee: The Budget Committee will be responsible for generating an operating
budget for all standing committees within the GLHOF. Additionally, the Budget Committee
Shall:
a. Be comprised of at least three (3) members in good standing.
b. Review all requests by committees and generate a comprehensive budget for approval
by the general GLHOF at the first meeting of the calendar year.
c. Arrange for organizations to appear before the membership to explain their request for
charitable donations as required.

d. Report on committee activities to the GLHOF at regular intervals.
e. Be convened by the Chairman quarterly or as required to review budget expenditures.

Fundraising Committee: The Fundraising Committee will be responsible for identifying and
organizing fundraising opportunities. Additionally, the Fundraising Committee shall:
a. Identify fundraising opportunities, obtain the necessary legal and organizational
approval to complete these events, and coordinate for GLHOF participation.
b. Ensure all funds generated through fundraising events will be turned over to the
GLHOF Treasurer upon completion of any such event.
c. Provide fundraising information at regularly scheduled mess meetings.
d. Report on committee activities to the GLHOF at regular intervals for entry into the
GLHOF general meeting minutes.
e. Be convened by the chairman monthly or as required to review budget
expenditures.
f. Additional committees may be established periodically to ensure the purpose of the
organization is achieved.

ARTICLE VII – FINANCES
Section 1: Fiscal Year
The fiscal year of the Association shall be October 1 to September 30.
Section 2: Funds
All funds shall be used to further the mission and goals of the Association. The Treasurer shall
maintain accurate financial records and present reports at each meeting.

ARTICLE VIII – AMENDMENTS
a. These By-laws may be amended when necessary by a two-thirds majority of the Board
of Directors. Proposed amendments, additions, deletions, or revisions to these by-laws

must be presented in writing to the Executive Board two weeks prior to the regular
meeting for distribution and review. Following any necessary debate, adoption of the
amendment requires a quorum vote.
b. A copy of these By-Laws will be available from the Secretary at every regular or special
meeting.

Article VIIII – Board of Governors: Roles & Responsibilities
The Board of Governors shall be the governing body of the Goat Locker Hall of Fame
Association and shall:
1. Uphold and advance the mission, vision, and values of the Association.
2. Provide governance, oversight, and strategic direction for programs, finances, and
operations.
3. Approve policies, budgets, and major organizational decisions.
4. Ensure compliance with applicable laws, regulations, and nonprofit standards.
5. Actively support fundraising, sponsorships, and resource development.
6. Represent the Association to the Navy Chief community, veteran organizations, and the
public.
7. Maintain ethical standards, avoid conflicts of interest, and act in the best interest of the
Association.

ARTICLE X – DISSOLUTION
Upon dissolution of the Association, assets shall be distributed for one or more exempt
purposes under Section 501(c)(3) of the Internal Revenue Code.